Exhibitor Information
July 24-27, 2019 (Westgate Park City, UT)
The Northwest Society of Colon & Rectal Surgeons (NWSCRS) invites you to join us at our 2019 Annual Meeting at the Westgate Park City in Park City, UT on July 24-27, 2019. We typically have an attendance of about 50 colorectal surgeons, colorectal fellows, general surgeons, surgical residents, and medical students. The majority of the attendees are colorectal surgeons who have been long-time members of our society.
The meeting is very informal with three, half-day meeting sessions. We have a room set aside for the exhibitors next to the meeting room and breakfast is usually served in the same room. Exhibit hours parallel each scientific sessions. We encourage you to be at your booths during breakfast and breaks as this is the peak times for attendees to visit exhibitors.
For more information, please feel free to contact Sue Lentz by phone at 206-794-9124 or by email at nwscrs@gmail.com.
The meeting is very informal with three, half-day meeting sessions. We have a room set aside for the exhibitors next to the meeting room and breakfast is usually served in the same room. Exhibit hours parallel each scientific sessions. We encourage you to be at your booths during breakfast and breaks as this is the peak times for attendees to visit exhibitors.
For more information, please feel free to contact Sue Lentz by phone at 206-794-9124 or by email at nwscrs@gmail.com.
Resort Info
Westgate Park City
3000 Canyons Resort Drive
Park City, UT 84098
435-940-9444 - Resort Phone
3000 Canyons Resort Drive
Park City, UT 84098
435-940-9444 - Resort Phone
Room Reservation
Room Rates: $140 per night (plus $30 nightly resort fee) See note below
Note:
A $30.00 Nightly Resort fee, plus applicable taxes, is applied to each hotel reservation and includes services and amenities that are sure to enhance guest experience at the resort. The nightly resort fee includes the following resort services: Nightly Turndown Service, Valet Parking, Wi-Fi Internet Access, Local Calls, Fitness Center, In-Room Safes, Sports Courts Access, Business Center, Ski Valet Service, Ski Locker Room and Storage and Concierge Service.
The Nightly Room Rate & Resort Fee does not include taxes. Current taxes on resort guest rooms are 12.84%; tax rate is subject to change without notice. All rates are in US dollars. If claiming a tax exempt, you must prove a valid tax-exempt certificate.
- All rooms must be reserved before 07/03/2019. After this date any remaining team rooms will be released for other groups teams to pick up. There will be no guarantee Westgate Park City will have additional rooms available if you are booking 07/03/2019.
- All reservation will be made by calling 1-877-502-7058 and giving the group code 64-291/ NWSCRS. If you do not provide this information to the reservation agent your reservation will not be booked properly resulting in paying the full BAR rate for your dates.
- A one night deposit will be due upon booking. In addition to the room rate there is a $30.00 nightly resort fee +tax that will be applied to each reservation
- Remaining lodging balance will be due upon check in. If you would like to make incremental payments from now until you arrive please email Judy Uribe atJudy_uribe@wgresorts.com
- Cancellations need to be made before 72 house prior to check in . Any cancellations made after 72 hours forfeit the deposit as a penalty.
- Reservation adjustments or changes please email judy_uribe@wgresorts.com there is no penalty to make small adjustments to your reservation after it is booked.
- Group rate is available three days before and after the meeting.
Note:
A $30.00 Nightly Resort fee, plus applicable taxes, is applied to each hotel reservation and includes services and amenities that are sure to enhance guest experience at the resort. The nightly resort fee includes the following resort services: Nightly Turndown Service, Valet Parking, Wi-Fi Internet Access, Local Calls, Fitness Center, In-Room Safes, Sports Courts Access, Business Center, Ski Valet Service, Ski Locker Room and Storage and Concierge Service.
The Nightly Room Rate & Resort Fee does not include taxes. Current taxes on resort guest rooms are 12.84%; tax rate is subject to change without notice. All rates are in US dollars. If claiming a tax exempt, you must prove a valid tax-exempt certificate.
Levels of Support
PLATINUM LEVEL - $5,000
(includes 2 - 6-ft table top display and refreshments plus special recognition at Wednesday Reception and Friday dinner as well as recognition at Thursday opening welcome with slides. Also includes invitations to all social events)
GOLD LEVEL - $2,500
(includes 6-ft table top display and breakfasts and refreshments plus invitation to Wednesday Reception and Friday dinner)
BRONZE LEVEL - $1,500
(includes 6-ft table top display and breakfasts and refreshments)
(includes 2 - 6-ft table top display and refreshments plus special recognition at Wednesday Reception and Friday dinner as well as recognition at Thursday opening welcome with slides. Also includes invitations to all social events)
GOLD LEVEL - $2,500
(includes 6-ft table top display and breakfasts and refreshments plus invitation to Wednesday Reception and Friday dinner)
BRONZE LEVEL - $1,500
(includes 6-ft table top display and breakfasts and refreshments)
Exhibit Hours
- Thursday, July 25 7:00 – 12:00 pm
- Friday, July 26 7:00 – 12:00 pm
- Saturday, July 27 7:00 – 12:00 pm
Exhibit Set-up
- Wednesday, July 24 3:00 – 9:00 pm
- Thursday, July 26 6:00 – 8:00 am
Exhibit Teardown
- Saturday, July 27 1:00 pm (must be completely out of the room by this time)
Program Schedule
Wednesday, July 24
Thursday, July 25
Friday, July 26
Saturday, July 27
- 3:00 - 6:00 pm Registration
- 3:00 – 9:00 pm Exhibit setup
- 6:00 – 9:00 pm Welcome Reception
Thursday, July 25
- 6:15 – 7:45 am Continental Breakfast
- 7:00 – 12:00 pm General Scientific Session
- 9:00 – 9:30 am AM Break/ Exhibit Displays
Friday, July 26
- 6:15– 7:45 am Breakfast Buffet
- 7:00 – 12:00 pm General Scientific Session
- 9:00 – 9:30 am AM Break/ Exhibit Displays
- 12:00 – 1:00 pm Golf Tournament
- 6:00 – 9:30 pm Annual Reception & Banquet
Saturday, July 27
- 6:15 – 7:45 am Continental Breakfast
- 7:00 – 8:00 am Business Meeting (Members only)
- 8:00 – 12:00 pm General Scientific Session
- 9:00 – 9:30 am AM Break/ Exhibit Displays
- 12:00 pm Adjourn
SET-UP: Exhibit set-up begins on Wednesday afternoon. There should be electrical outlets around the perimeter of the room. If you need power cords, let me know and I will request them from the Resort.
CHECK-IN: Please visit the registration desk to pick up your exhibitor packet as well as namebadges.
GENERAL SESSIONS: Exhibitors are invited to attend any of the scientific sessions except as noted on the program.
MEALS: All breakfasts and breaks are included in your exhibit fee. Exhibit hours parallel our scientific sessions so be sure to staff your table especially during breakfast and breaks.
DRESS CODE: This meeting is quite informal. Leave your suits and ties behind. Business casual recommended.
Questions
If you have any questions, please feel free to contact us at (206) 794-9124 or cell phone at (206) 794-7022.
Audiovisual
If you require any Audiovisual equipment, please let us know.